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How to sync your data across multiple devices

How to sync your data across multiple devices


Good mobility in digital times means accessing the vital information you need no matter where you are or what device you are using – whether it’s a desktop PC or your own laptop or smartphone or PDA . 

In addition to accessing the Internet , if you are working on more than one device, you need some sort of configuration or feature to ensure that you have the latest files.

Here are some ways to keep track of emails, documents, address books, and any update files you go to.

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With file syncing software, you can work on one document on a computer and sometimes, log on to another device (laptop or smartphone, for example) and continue working on that document where you stopped. 

That’s right – you do not have to reply to messages or have to manually copy files to the network. There are file types of syncing software:

Machine syncing services: Web applications such as Dropbox, Apple iCloud, and Microsoft Live Mesh synchronize the storage (s) between your devices and save the same storage transfer to the network. 

Changes that change files and folders from one device automatically to another. You can also share files , use a mobile phone to access files, and – in some applications – open files on websites.

Desktop Application: If you do not have access to your files stored on the Internet, you can also install software that will synchronize files locally or over a private network. 

Fast and easy installation software includes GoodSync, Microsoft SyncToy, and SyncBack. 

In addition to providing more robust options for syncing files (keeping multiple versions of files replaced, creating time for copying, rolling or file encrypting , etc.) this program also allows you to connect to external drives, FTP sites , and servers.

Using Portable Tools to Synchronize Files

Another option to keep your new files at all times is to use an external device such as a small hard disk or USB flash drive (some people use iPod).

You can either play the file directly from a mobile device or use software that runs between the computer and the external drive.

Sometimes copying files to and from external servers may be the only option if you want to use your PC and desktop computer in your company’s IT department does not allow the installation of approved software (they also may not allow other devices to turn on, however, it is best to check them for your options).

Keeping Emails, Calendar Events, and Contacts in sync

Account settings and email programs: If the web or email recipient helps you choose between POP and IMAP protocols for accessing your email, IMAP is the easiest way to access multiple computers: it keeps all emails on the server until you remove them, so you can receive the same emails from different devices. 

If, however, you are using POP – which draws your emails to your computer – most email programs have locations (usually in account options) where you can leave a single message on the server up to when you remove them – so you can get the same benefits as IMAP, but you will see and select this setting in your email program.

Email, contacts, and web-based calendars can be the easiest way to make your data accessible to multiple devices – since the information is stored on the server, you need a browser to work with one box / inbox, calendar, and contact list. 

The downside is that if you don’t have an Internet connection, you can’t access your email with some of these services. The configuration includes Gmail, Yahoo !, and even Microsoft Exchange version of webmail, Outlook Web Access / Outlook Web App.

Support for desktop programs: Both Google and Yahoo! provides synchronization with Outlook calendar (via Google Calendar Code and Yahoo! Autosync, which works with Palm Desk). 

Yahoo! Google its skyline with its support of contacts in addition to syncing calendars. For Mac users, Google provides Google Sync Services for iCal, Address Book, and Mail applications.

New Solutions

Accessing the Outlook file: If you want to share an .pst file between two or more computers, you will need a third-party solution, such as one of those in the slipstick Systems directory of sync tools.

Mobile devices: Most smartphones with PDA have their syncing software. 

For example, Windows Mobile Device Center (or ActiveSync in XP) has Windows Mobile Device Center (or ActiveSync in XP) to store files, email, contacts, and calendar accounts in Bluetooth or USB connection their computers. BlackBerry uses its social media management application. 

Sync syncs previously mentioned on Macs and PCs. There are also three other applications for Exchange Connection and other needs for each monitoring system.