Monday Project Management Review
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Monday.com ranks #1 on our list of the best project management software because of its versatility, scalability, affordable price tag, and impressive feature set. In side-by-side comparisons with other top runners, it wins every time across just about every factor we care about. But is it right for you? Let’s find out!
Compare Monday to the Best Project Management Software
Monday.com continuously wins our #1 pick for project management software. In addition to its support for a wide range of use cases, the software is loaded with functionality. It comes with collaboration features, timeline views, calendar views, time tracking features, and dozens of integrations.
Whether you’re a freelancer, an enterprise organization, or something in between, it’s versatile and flexible enough to work for just about everyone.
We did a side-by-side comparison of the top project management solutions based on our experience of trying dozens of the best options. Unsurprisingly, Monday.com comes out on top every time. But that doesn’t mean it’s the perfect choice for everyone.
Monday: The Good and The Bad
Despite being our top pick across the board, Monday.com has its fair share of excellent… and not-so-excellent qualities. In our experiences, though, the great things significantly outweigh the negatives.
Multiple Project Views: You can use Monday.com to visualize project boards based on your preferences, including Kanban, Gantt, timeline, and more.
Whether users want a big-picture view or just want to see their daily tasks at-a-glance, Monday makes it easy to switch back and forth between these visual project management tools.
Built-in Time Tracking: Monday.com is one of the few project management tools on the market with built-in time tracking capabilities. Some solutions out there offer time tracking, but only as an extension or add-on. So the fact that Monday.com provides this as an integrated feature is an advantage.
It’s not available with every plan, so make sure you carefully review the subscriptions if you want to time-tracking functionality.
Robust Integrations: You can easily Monday.com with third-party tools and apps that your business is already using. This limits the need to bounce back and forth between platforms to manage projects.
Monday’s project management software syncs up with just about anything you’d need it to, including Slack, Dropbox, Zoom, Shopify, WooCommerce, and Eventbrite.
Customizable Templates: One of the reasons Monday.com is so easy to use is because it has templates for anything. Project managers don’t have to start from scratch with new projects.
They can simply choose a template based on their needs and customize it accordingly. There are templates for project portfolio tracking, team tasks, PMO project planning, product roadmaps, and more. Whether you’re managing a single project or advanced projects with different milestones, Monday.com has a template to accommodate your needs.
Custom Automations: Monday.com has useful automation tools to help streamline repetitive tasks. It’s easy for anyone to set automations up with just a few clicks. Then those rules can be applied to specific boards. These can be really straightforward.
For example, if a task is overdue, Monday.com can automatically notify the project owner. This is much easier than having to manually scan through boards to look for overdue tasks. So if you have this type of rule enabled, you can assume everything is going according to schedule if you haven’t been notified otherwise.
Easy to Use: In the project management software category, ease of use varies from platform to platform. But Monday.com is on the lower end of the spectrum for a learning curve. Even if your team has zero experience using project management tools, they can figure out Monday.com without training.
The software is very straightforward and user-friendly. If you do run into a problem, the Monday.com support team is available via live chat 24/7. There’s also an extensive knowledge base and plenty of video tutorials for troubleshooting.
Dashboard Reporting and Workload Management: Monday.com provides decision-makers with real-time data. Just create a dashboard as a centralized resource with everything you need at a glance. For example, your dashboard could include the progress of a project, task statuses, and your monthly budget on a single page.
This is easier than trying to pull all of this information from separate sources. Monday.com also has built-in capacity planning. Project managers can view live capacity updates, allowing them to allocate available resources accordingly.
Limited Task Dependencies: Monday.com supports task dependencies, which is great considering how so many project management tools lack this feature entirely. However, the task dependencies are pretty much limited to dates associated with tasks.
For example, you could ensure that the date of one task always starts after the date of another. Ultimately, it makes sure that everything is completed in the proper order. But it’s not too advanced beyond that aspect.
Feature Limitations For Certain Plans: Monday.com has tons of features and capabilities. However, you’ll need to upgrade your plan to actually benefit the most from these tools. For example, Gantt charts and timeline views aren’t available with the entry-level plan.
To access time tracking and private boards, you’ll need to upgrade to the third tier. This structure is fairly common in the project management software industry, though.
Slow Support: Even though Monday.com is easy to use and offers 24/7 support, some users complain that the response time is too slow. According to the website, Monday’s support reps will reply in less than an hour.
But in today’s day and age, most of us expect a live chat representative to respond much faster. Waiting an hour for an answer can be a pain. You might have better luck turning to the knowledge base if you need a faster resolution.
Monday.com Project Management Pricing and Options
Monday.com offers a package for businesses of all sizes and project management needs. There are four different options to choose from—Basic, Standard, Pro, and Enterprise.
Here’s an overview of those starting rates for each plan:
Generally speaking, Monday.com is very affordable. We’ve seen project management tools on the market with entry-level pricing starting above $20. On average, most tools start below $10 per user per month. So Monday.com is right in that same ballpark.
To get the rates shown above, you’ll need to sign up for annual billing. The yearly billing cycle is 18% cheaper than the month-to-month rates.
Whether you’re just getting started or have advanced project management needs for a larger team, Monday.com has an option for everyone.
Just make sure you understand the available features at each tier. Some plans are more limiting than others. We’ll discuss each one in greater detail below to help you make a more informed decision.
Regardless of the plan you’re interested in, you can try Monday.com for project management for free with a 14-day trial. The free trial comes with unlimited boards and users—no credit card required.
Monday Basic is an entry-level project management solution. It’s a starting point for smaller teams that are just getting their feet wet.
Starting at $8 per user per month, it’s a fair price for unlimited boards and over 200 templates. You’ll also benefit from unlimited free viewers—users with read-only access to the account.
The Basic package only lets you create a dashboard based on one board. Here’s an example of what that dashboard could look like:
But dashboards are typically better if you can pull information from multiple boards. So if your team is using more than one board to manage one or several projects, this feature is kind of useless.
The plan does offer whiteboard collaboration, embedded documents, shareable forms, custom notifications, and more. But it doesn’t support any integrations. You won’t have access to timelines, Gantt charts, calendar views, or time tracking either.
While it’s a good starting point, the Basic plan is more of a teaser. Most people will find it a bit limiting for business use. In terms of functionality, it’s not the best entry-level project management offering on the market today. You’ll need to upgrade to get the most out of Monday.com.
The Standard plan is Monday.com’s most popular solution. It comes with additional tools and ways to visualize projects beyond basic use.
With the Standard plan, you’ll benefit from timeline views, Gantt chart views, and calendar views.
The package also supports third-party integrations with up to 250 actions per month and automation for up to 250 actions per month.
Monday.com Standard allows you to create a dashboard with data combined from five different boards. This is definitely an upgrade from the Basic level. The Standard package supports guest access as well. Four guests are billed as one seat. So you can use this to bring on users from outside your organization to manage projects.
This plan gets the job done for most people. But larger teams wanting to take full advantage of the integrations and automation will find the 250 actions per month limit for each restricting.
Monday.com Pro is an excellent option for larger teams or anyone that needs to manage complex workflows. It’s far less limiting in terms of automation and integrations.
The actions per month for automation and integrations jump to 25,000 each. Most organizations won’t come anywhere near that number. It’s absolutely an upgrade from the 250 in the Standard package.
The Pro plan offers a chart view as well. With charts, you can see details related to the analytics of your workflow. Charts show project managers and executives how team members perform, how quickly tasks are being accomplished, and how this information changes over time. It’s a handy way to manage projects at a higher level using big-picture insights.
Another top feature of the Pro plan is managing your team’s workload with better precision.
This feature shows managers real-time data relating to the current capacity of each person on a team. You can easily see which users are at capacity and which ones have room to handle additional tasks.
The Pro package supports private boards as well. These are only visible to managers and whichever team members are invited. You can add board administrators, too, which isn’t an option with the Basic or Standard plans.
Monday.com Pro supports unlimited guests and maintains an activity log for one year.
Overall, it’s probably the best plan for most businesses. It’s the one that we can recommend with the most confidence. You likely won’t run into any limitations or restrictions at the Pro level. At $16 per user per month, it’s a great value, too.
As the name implies, Monday.com Enterprise is built for larger organizations with complex needs. The plan comes with enterprise-grade integrations and automations, as well as enterprise-class security and governance.
The software supports multi-level permissions, advanced reporting, and advanced analytics as well. With an Enterprise subscription, you can create a dashboard combining data with up to 50 boards.
Monthly action limits for integrations and automation jump to 250,000 at this level.
Enterprise clients benefit from a tailored onboarding experience. You’ll be assigned a dedicated customer success manager and get Monday’s 99.9% uptime SLA.
Truthfully, the vast majority of teams don’t need these types of features. But it’s nice to know that they’re available for larger organizations with complex needs and advanced security requirements.
Contact the Monday.com sales team for a custom Enterprise quote to get started.